Tax on Sales (U.S.)

For US companies, sales tax is the tax you charge on sale of goods to your customers. Sales tax rates can be created directly from sales documents, like sales orders and invoices (click on the "+"), or with New Sales Tax. View your list of sales tax for editing with View Sales Taxes.

In the sales documents you specify in the header if the tax is applicable or not. In the sales lines you can include or exclude products and services.

Please note: US purchase tax needs to be registered in bills using the tab "expenses".

US sales tax group

To be able to create a tax group , you must have already created the simple tax rates that need to be included in the group.

Example: .

You create a City tax for 6% tax as a simple tax

You create a State tax for 9% tax as a simple tax

You then create a tax group "City and State" - type "sales tax group tax" and add those two simple tax codes using the add button. The Group Sales tax now shows 15%

In the invoice you then select the taxes needed in the header on top right side in the field "sales tax" to add either the simple tax or the tax group.





Tax on Sales (Outside the U.S.)

For companies outside the US, tax on sales is the tax you charge on sale of goods or services to your customers (collected). Tax rates can be created with  New VAT. View your list of tax for editing with View VAT.

The tax rates are set as default on your product. In sales documents you can specify the tax per line. You can set up your customer with a special VAT that should overwrite the product VAT, if marked accordingly.

Please note:
The tax label is set up in your company settings and will then be printed on your sales documents, but not change within the application.

Tax on Purchase (Outside the U.S.)

For companies outside the US, tax on purchase is the tax your vendor charges when you are billed (deductible). Purchase tax rates can be created with New VAT. View your list of sales tax for editing with View VAT.


Select your VAT label - (NON US)

Choose your VAT label in the company settings. Please note that this label is not shown within the application, but on printed documents only!



Create your VAT tax rates - NON US

In company settings - VAT rates, you are able to create your own New VAT Rate. To cover sales and purchase taxing, you will need to set up a tax for each "side":

"collected" (what you charge to your customers) and "deductible" (what you pay to your vendor)



Fill in the necessary information here: (once for "collected" and a second tax for "deductible")




If you let ONE UP create separate accounts for each VAT rate, the taxes will be easier to maintain and reports can be reconciled without much effort!


Set a default tax

You can link your products to the tax needed and it directly affects your sales documents as a default tax setting:


The Sales VAT (collected) will show as a default in your sales documents, but of course you will be able to overwrite your VAT, if needed:


final sales document:


and for the accounting you will have following situation:

You don’t want to show any VAT on your sales documents

If you wish to suppress VAT from your printed documents, please select “--” as your VAT rate in the sales or purchase lines. No VAT label and no VAT rate will then appear on printouts.



Why is my VAT rate not showing in the expenses, when I want to select the rate?

Please note that you need to create two VAT rates, one will be used in sales documents (type “collected”) and one will be used in purchase documents and expenses (type “deductible”). Should your VAT not show in the selection list in an expense, you most probably need to add the missing VAT rate for type “deductible”.

So, if the rate you need does not show, it might not have been created yet in settings - VAT rates.


Close a Tax Period and view the Tax Report

Depending on the location of your business, you will need to periodically report your sales tax earnings.

Make sure your books are ready then use Close a Tax Period (in Accounting - green button - Closed VAT periods or Close Sales Tax periods) to close the range of books you are reporting.  

Before you close any period, you'll have the possibility to check your tax report. Check or correct the period that is set by OneUp as default and click "View the Tax Report" to verify your numbers. If all looks good, click DONE to close the tax period.

You will then be able to print a sales tax report on page 2 of the corresponding wizard. You can open past tax reports for viewing and printing with View Tax Report in Accounting - green button - close tax period.




Please note: Once you close the period, you cannot cancel/delete the this transaction. Nevertheless, if you create further transactions for an already closed period, those transactions will be added to the next open tax period for later closing, if you flag the check mark accordingly.





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