OneUp Expenses is one of OneUp's most widely-used features. Whether you are uploading expense receipts from day-to-day cash transactions, inputting vendor invoices that you plan to pay in a few weeks, or syncing transactions from your bank, you can do them all in Expenses.
Artificial Intelligence to track cash receipts
One way a lot of people use OneUp Expenses is to record day-to-day cash transactions. We all know how this goes, you take a client to lunch or buy something for the company with cash, and you need to keep track of that receipt. To make this better, we have built in the latest technologies to reduce your data entry. Once you give OneUp an image of your receipt, it’s OCR technology will fill in as much information as it can identify. Details like amount, currency date, payee, and multiple tax rates are added automatically.
You can drag a receipt into the expense list to upload it
Just drag an image of a receipt onto the Expenses list in OneUp, and it will do the rest. Or open OneUp on your mobile device and snap a picture directly. Confirm the pre-filled information in yellow, add more details if necessary, and you’re done. Tracking cash expenses has never been easier.
For more information, check out our Justifying Expenses article.
OneUp detected the information in yellow
Keep track of vendor invoices
What if you need to keep track of an invoice your vendor has sent? Upload the PDF to OneUp, and make sure you check the due date. OneUp will be sure to keep track of when you need to pay that invoice.
The "Create an Expense" Form
One of the more challenging aspects of entering expenses is deciding how to account for them. Enter OneUp Categories! Over 100 useful categories help you enter your expenses and get ready for tax time.
You can create custom categories and account for them any way you like! Have a lot of categories to add? You can even upload a list of categories from your prior solution and OneUp will add them to your account.
To learn more, check out the Categories Guide.
Typing a payee name enables you to pick a vendor, customer or employee
The Payee Selector allows you type in any of those payee types in the example above and search across your entire account. You can leave the Payee blank if you don’t need to enter that information (Such as a paid expense to a one-off payee)
You can also create new Vendors and new Customer directly from the Payee selector.
New expenses come with one line. You can add as many additional lines as you see fit.
To create a multi-line expense, just add a split
(For people using OneUp with VAT)
To register VAT, you can either:
- Enter the “Amount” (Before VAT) first and see the “Amount + VAT” calculated once you choose the rate, or
- You can type the “Amount + VAT” directly if you prefer.
You can add notes directly to expense lines.
The “Notes” column in Expense form
The “Paid/Unpaid” switch (Just like in Invoice) lets you clearly specify if the expense is already paid, or if payment will come later.
The Unpaid/Paid switch and Bank selector
OneUp also won’t ask you for “Bank” or “Transaction ID” until it has been paid.