Before starting to work with ONE UP, it's important to adjust some settings for your company in the Company Settings panel. This panel is only visible to administrators.
- Enter your company address
- Set up your accounting currency
- Upload your company's logo
- Set up your Tax ID
- Choose the language in which your sales documents will be printed (printing language)
- Choose your base currency and enable multi-currency, should you need it
- Select the format in which your documents are being printed
- Set your accounting basis to accrual or cash (ask your CPA for details)
- Set up your own number range for documents (auto numbering)
- Set your sales and purchase tax label (outside US)
- the working period does not necessarily equal the fiscal year, it is the period in which you allow the user to register any kind of transaction
- once you set up the accounting currency or accounting basis and register your first transaction, those settings cannot be changed anymore
- the VAT label does not change within the application, it will be printed on your documents only
Each time you create documents with ONE UP, a code is automatically generated for the document.
By default, each type of document has it's own naming convention, and the documents start at #1. So, for example your first invoice is called CINV-001 (Customer Invoice #1)
With Code Customization, you are able to alter the naming convention and the starting number. Code customization is available in Company Settings - Autonumbering.
Select a document type from the box, As soon as selected, the second box shows what the "last" document was called-- and you are allowed to edit it.
On a new account, when you select "Invoice", the box will show CINV-000, that means the next customer invoice will be numbered CINV-001.
If you changed this to INVOICE#100, then the next one would be called INVOICE#101
What is the working period?
The working period is the time range in which you allow a user to create any kind of transaction. Please note, if you create an invoice with payment terms 30 days, OneUp would need the working period end date after the 30 days, as OneUp needs to “post” also forecast.
It is recommended, to leave the end date to a date far in the future.
This period is not related to your fiscal year. You will define start and end date of your fiscal year during the year end closing.
Accountants and administrators have the right to override the working period end, but this will provide an according message.
How do I change the date format on documents to dd/mm/yyyy?
To change the date format in your printed documents, please go to settings - company settings and select a new printing language:
English (United States) will show as mm/dd/yyyy
English (United Kingdom) will show as dd/mm/yyyy
Should you need to change the date format within the app, please change the format in the user settings in the little picture on top in the right corner of our app.
Why can’t I change my accounting currency?
The currency that is set up, when you start using your account, will be blocked for changes as soon as you create your first transaction. If you need to change the accounting or home currency, you will need to delete your account and start over with a new one. Should the currency you selected during sign up not be the correct one, it must be changed as the first action in a new account.
Why can’t I change my accounting basis from “accrual” to “cash based” accounting?
The accounting basis that is set up, when you start using your account, will be blocked for changes as soon as you create your first transaction. If you need to change the accounting basis, you will need to delete your account and start over with a new one. It is not possible to change the way your accounting is set up, after you started to use it. After sign up for a new account, the set up in your company settings must be verified and adjusted as the first action in a new account.